Union Building Policy Section 10

10. Information, Vendor and Solicitation Space

a. Intention Statement:

Most people come to the Olpin Union to relax, study, eat, or attend events. To encourage an open and inviting atmosphere, the University and the Olpin Union limit the time, place, and manner for information and solicitation activities. Designated table space for these activities is provided in a high census area to be used by University groups and other sponsored organizations trying to reach the University community. This policy establishes a balance between groups seeking visibility and individuals present for other purposes.

b. Table Space

i. Six table spaces/slots are available in a well-trafficked location on the first floor in the Crimson Commons.

ii. Each table/slot is a 4’x3’ section and includes two chairs.

iii. Reserving groups must provide extension cords, cash box, etc… as their needs dictate.

iv. All supply or display items must be placed on top of or underneath the table and removed at the end of each day’s reservation. No additional display, demonstration, or sale space is allowed.

v. All publicity must be confined to the table. Posters or signs cannot be fastened to walls, pillars, or glass.

vi. Tables may not be reserved for display purposes only and must be staffed at all times.

vii. With permission of the Union Reservations Office, reserved tables may be moved from the recreational area to the Patio or Patio Walk. Groups are responsible for relocating and returning their table.

viii. The Union will not provide any overnight storage for groups.

ix. The Union is not responsible for any lost, stolen, or damaged property.

c. Table Usage

i. The Union generally classifies table usage into three (3) broad categories, information, solicitation and vendor. These are defined as:

ii. Information Tables

a. Table spaces are available to recruit members, advocate various issued, fund-raise for an on-campus department, club, organization, or other benevolent causes or promote programs and services.

b. Fund-raisers of this type are performed voluntarily by members or individuals of the campus group.

c.  Information groups are limited to ten (10) days table usage per reservation. Upon completion, groups may make an additional reservation for ten (10) days based on availability.

iii. Vendor Tables

a. Table spaces are available for sales of consumer goods.

b. Off- campus solicitation groups are limited to ten (10) days table usage per semester.

c. The products must be sold directly off the table – if additional services are sold “off the table”, the that would be classified as a solicitation table. Items classified as: vitamins, sports drinks, health products are not allowed to be sold off the table.

d. Information about the products may be used at the table is acceptable.

e. Table fees are due at the time the reservation is made.

iv. Solicitation Tables

a. Table spaces are available for advertising, order taking, and/or sales of consumer goods or services.

b. Off-campus solicitation groups are limited to fifteen days table usage per semester.

c. Table used by off-campus groups involved in fund-raisers are always classified as solicitation tables.

d. A $125.00 fee per table, per day will be collected from the off-campus agency when the reservation is made. On campus agencies/departments or groups can table free of cost.

d. Table Reservations

i. Request table space from Union Reservations at least one day in advance.

ii. Reservations are made only for the current semester.

iii. Beginning on Reading Day of the ending semester, organizations may start reserving table space for the upcoming semester.

iv. Tables are for use from 9:00am to 5:00pm.

v. Cancellations without prior notice may jeopardize future reservations